Federation.figshare

Navigate to the Projects tab and click on ‘+ Create a new project’. Complete the metadata fields as descriptively as possible. If this project is for individual use, select the individual option under Allocate storage. To use group storage, select the group option and find the relevant group

Add users to the project by searching on the right hand side. Add users not currently on Figshare by clicking on the invite new users link. Users can either be collaborators or viewers. Collaborators can comment on the project and the data within it and upload items, while viewers can only view the data. To make the project public, you must first make at least one item public within the project. Please note: The project owner, collaborators, and viewers cannot edit another uploader’s items. Items must be downloaded, edited, and re-uploaded to the project..

1. It doesn’t affect project members’ individual storage levels. For example, if you have an initial allocation of 10GB for personal use you can add 50GB to a project and still retain your 10GB of personal storage. This also applies to all project members.
2. When a project member leaves the group their files stay with the project and ownership changes to the project manager. If the former project member needs a copy of the files, the project manager can generate a private link to give access to those files.

From the draft project page you can invite people (on the right hand side) by searching for their full name or ORCID, or by clicking on ‘invite new users’(recommended).

When you click on ‘invite new users’ a box appears for you to fill in including the person’s name, email address and what role you want them to have in the project.

There are two roles:

1. Collaborators - these members can upload files, download other members’ files and make/view comments.
2. Viewers - these members can view uploads and view comments only.

This is the recommended method as it avoids ambiguity between users with the same name.

1. From the My data tab find the item/s you want to move into a project and tick the box to the left of the item (which will turn the box green).
2. Click on ‘Actions’, then click on ‘Move to/from project’. This will bring up a list of projects you are part of and give you the option to select one project only to move the item/s into.
3. Select the project and click ‘Submit’.

If the project has been set up with individual allocation of storage, the ownership of the files stays with the project member meaning they take their files with them when they leave the project.

For more information on the difference between group and individual allocation of storage in projects see the question above - When creating a project should I choose individual storage or group storage?

Go to the Collections tab under My Data. Complete the sections with a green dot next to them to make it public. Click Save changes once you’ve completed the form.

1) Once you’ve created the Collection, select Add public items or My data. If you select from public items, you can search and select the items you wish to add to your collection. The same process applies if you choose from your data. If you’re a member of an institution that is using Figshare for Institution, you can also filter by your institution’s data. 

2) If you find a public item you wish to add to a Collection, simply select +Collect and choose the Collection to add it to.

Once you’ve collected your data, you can make your Collection public by selecting the Manage gear wheel on the right side of the screen and selecting Publish collection. Once you’ve published a collection, it’s permanent.

After you have clicked on ‘+ Create a new item’ and opened the publication form scroll to the bottom of the page.

Click on ‘Generate private link’ to create a URL that gives users access to the content you have included in this item.

You can create a private link to data, to a link file or to a metadata only record.