Federation.figshare

Your name will automatically be added to the Author field. You can rearrange the order in which the authors appear and remove yourself as an author if you are uploading on behalf of someone. You can also search by entering the email address or ORCID (if the author has synced their ORCID to their Figshare account) of the author you want to add. To add an author who doesn’t have a Figshare account, select Add author details and enter their name, email address (optional), and ORCID (optional).

These are taken from the Australian Fields of Research classification system. You can choose more than one and either select from the drop-down menu or search for your subject area. If you can’t find exactly what you’re looking for, we recommend finding the best option and getting more specific in the Keywords section.

Select an item type that best describes your research to aid in search and discovery.

If unsure what an item type might be mouse over a type and click on the dark grey ‘I’ to find additional information.

Add keywords that will help make your research more discoverable. Hit return after each keyword you enter. Start typing in the text box for suggestions, or enter your own keywords. These keywords should be more specific than the Category and help others find your research. Add as many keywords as you want - just hit enter after each keyword. Figshare remembers ones you’ve entered previously and will suggest keywords based on keywords that have been added to the database previously.

Add as much context as possible so that others can interpret your research and reproduce it. Make sure you include methodology, techniques, and if relevant information about approval for data collection to confirm adherence to legal or ethic requirements. The description should have more than four characters.

Funding
When typing in your funder information, Figshare will search the Dimensions database for your funder and hyperlink to the Dimensions page bridging the connection between your research outputs and the funder. To add funding information that doesn’t appear in Dimensions, just type the funder information into the field and don’t select anything from the drop-down menu.

 

Resource title
Add the title of the peer-reviewed article/paper or research you want to link back to. This will appear on the public page as the link title.

Resource DOI
Add the DOI of the peer-reviewed article/paper or research you want to link back to. This is the link destination for the Resource Title

References
Add reference links to any relevant content or external sources that help describe the research. All links must be full valid URLs or DOIs in order to function. Hit return to enter new references

Select the appropriate licence from the list. We encourage open access to all data. Click on the ‘what’s this’ link for a full description of the various licences.

Federation.figshare allows researchers to set conditions upon the release of the record, or to generate a pre-publication link or DOI

• There are a number of reasons why you may want to conditionally upload your files:
• There may be ethically or commercially sensitive data
• You may not have permission to make the data available (i.e. the research hasn’t been published yet)
• Your data may be stored somewhere else, but you want to link to it to get a DOI

Apply temporary or permanent embargo for confidential records
Set an embargo to hide the record from public view for a specific period. Select a time period for the embargo; for sensitive records, select 'permanent embargo' at the bottom of the dropdown menu. Choose whether the embargo is on the files only or on the entire content (files and metadata). You may also add a reason why the item is under embargo. This is useful for people who are viewing the public metadata record.
The embargo period begins as soon as the item is made public. If you set a period instead of a specific date, that period will start on the record day of publication.

Generate private link
You will be able to share this link with anyone; Federation University users, or users outside of the university. The link will display the latest saved changes on the item, even though you have generated it when those changes were not yet applied.

• Please note: do not reference this link in papers. Use the public DOI.

Reserve Digital Object Identifier.
You will be able to share this link with anyone; Federation University users, or users outside of the university. The link will display the latest saved changes on the item, even though you have generated it when those changes were not yet applied.
Please note: the DOI becomes active when the item is published.

All mandatory fields must be filled in before the record can be saved. The record can be edited multiple times before publishing it for public viewing.

 

To publish a record you must click on the Publish tick box next to the red Save Changes button. Once the Publish tick box has been ticked, the ‘save changes’ box will turn green and read ‘Publish item’.

• Other things to consider:
• Ensure your data does not breach the 'Data Protection Act'.
• Ensure you have removed any Protected Health information.
• Ensure you have removed any identifying information.

• Please note: Once a record is published, it is open to the public. If it has been published in error and needs to be retracted, please contact the library as soon as possible.
• Records can still be edited after they have been published. Both the researcher face and the public facing record will have a version history, but only the researcher can click to view older versions of the record.