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Research Data Management: Data Curation & Publication

    Data Curation & Publication

Sharing and publishing research data increases your research impact by giving other researchers an opportunity to reuse the data in new and exciting research endeavours. 

Publishing and sharing data

The benefits of publishing and sharing include:

  • increases visibility, access and citation of data in the long term
  • promotes scientific integrity, replication and debate
  • encourages collaboration
  • allows others to build on existing data leading to new discoveries
  • reduces duplication of data collecting

Research Data Journals

If your dataset has high re-use potential, you might consider submitting information about the dataset for publication in a research data journal.

Some examples of research data journals:

Ethical considerations for data sharing

Researchers need to consider ethical issues when making data available to others.

Ethics enquiries can be directed to:

Federation University research ethics and integrity website

Indigenous Data Governance

The CARE Principles for Indigenous Data Governance can be downloaded in full or summary.

The CARE principles cover:

  • Collective Benefit
  • Authority to Control
  • Responsibility
  • Ethics

Long term storage considerations

As a researcher, you are directly responsible for the storage, security, and retention of data collected during the course of your research.

Minimum periods are mandatory for retention of research data and primary materials.

Federation researchers need to consider some, if not all, of the policies and codes below:

Retaining your research data

Data should be considered for permanent retention if the research:

  • Is controversial
  • Is of wide public interest
  • Uses an innovative technique for the first time
  • Shifts the paradigm in the field of inquiry
  • Would be costly or impossible to reproduce
  • Will be of enduring value to researchers in the discipline
  • Will be of enduring value to researchers in other disciplines
  • Supports  a patent application or other formal IP process

Permanent retention of research data may be affected by:

  • Legal issues around IP or copyright ownership
  • Ethical requirement for destruction of data
  • Legal or ethical requirements for restricted access to data
  • Technical issues such as obsolete formats

Source: Research Data Management at Deakin University

Data repositories

Federation.figshare is the preferred storage option for completed Federation University datasets

However, in some fields the use of a disciplinary-based data repository may be embedded in standard research practice.

The Digital Curation Centre's guide to evaluating data repositories may be useful.

The following sources will help you to identify repositories within your field:

Intellectual property considerations

"make research output data as open as possible, as closed as necessary"- CAUL
(in line with the Australian Government Data Policy Statement)

Not all data can be be shared. Some issues to be considered:


For information and advice regarding copyright, see the Copyright & Licencing or contact Federation University Copyright Office.

Ownership/Intellectual Property

Ownership and management of intellectual property at Federation University Australia is governed by:

This includes data created by staff and students, and governs rights to those data for staff or students transferring between institutions.

Privacy laws

All confidentiality agreements between the researcher and participants must be respected. It is advisable for researchers to include information about data storage and data access to participants during the consent process.

Data citation

A persistent identifier will help others cite your data.

Note: Federation.figshare will create a DOI when publishing your data

Benefits of data citation include:

  • Facilitates the identification, location, sharing and reuse of datasets
  • Reduces inadvertent plagiarism
  • Recognises data as a primary research output
  • Allows for the use of data citation metrics to measure impact

Licensing your data

Within the Creative Commons framework, there are several licensing choices.

The ARDC guide to Research Data Rights Management Guide might be useful.

Before choosing a license, consult the links on this page to Federation Statute 8.2 and Regulation 8.2 regarding disclosure and use of intellectual property.

Storage of primary materials

In some cases you might have to retain physical data (e.g. soil samples, DNA samples, freeze-dried bacterial samples, etc).

Check with your faculty regarding the facilities and procedures for storage of these materials.

Relevant documents: